Terminologjia arkivore në dokumentim: rasti i arkivave shqiptare
Archival terminology in documentation: the case of albanian archives

Summary/Abstract: The terminological language in the archival representation process has not been studied enough in Albanian archival science. Archival representation is one of the basic processes in archival institutions. This process involves two important aspects, systematizing and documenting archival units, based on international and national archival standards.This paper deals with aspects related to the description of archival units and specifically the 128 elements of the indexing language. Indexing language is the artificial language that archivists create during the archive descriptive process creating, as a result, a controlled language. The controlled language that is produced enables access and re-functionalization of archival units. Much of the archival institutions in the country are investing in the creation of integrated systems that allow the use of archival collections in distance. This is a very good opportunity for users to put archive information systems in direct contact with users without the presence of an archivist. This new development in communicating with users brings to our attention, the particular care we need to show towards the language of the information system we plan to establish.The paper analyzes the cases found in some databases created by archival institutions and comes to concrete conclusions related to the need to standardize the index language not only for a normal access by users to archival collections, but also to enable co-operation between archives and exchange of archival information both nationally and regionally.

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